Business Operations Specialist Rare Diseases Austria & Switzerland

What you shall know about the position

The position "Business Operations Specialist" is working within the department Rare Disease AT & Switzerland, that is taking care about the whole Rare Disease Business with colleagues located in both countries, covering Marketing, Medical and Sales activities.

What you shall know about Chiesi

Chiesi is an international research-focused biopharmaceutical group with 90 years’ experience, operating in more than 30 countries, with its Headquarter in Parma, Italy. More than 8,000 employees across the group are united by a singular purpose: promoting a healthier world for our people, patients, and the planet. This is what drives us as we research, develop, and market innovative drugs across our main therapeutic areas.

At Chiesi we are thinking generations ahead, driving sustainable innovation with purpose. This fosters a culture of reliability, transparency, and ethical behaviour at every level. As a Benefit Corporation and a certified B Corp, we have embedded sustainability in our bylaws and continuously measure our impact. 

Diversity and inclusion are at the heart of who we are. We believe our differences make us stronger. We are a vibrant ecosystem of passionate, talented individuals united by strong values, each bringing unique perspectives that help us to continuously challenge the status quo for the better.

This is what you will do

• Organization and coordination of internal meetings and external events in close collaboration with the responsible colleagues
• Administrative handling of sponsorships, cooperations and donations in close cooperation with Marketing, Sales and the Legal & Compliance team
• Coordination and booking of business travel for all team members
• Acting as a backup for colleagues within the team
• Act as Interface between HQ functions and affiliate stakeholder in Corporate Projects; focusing on appropriate and improved communication on all levels
• Ensuring timely delivery of all internal reports by coordinating deadlines, maintaining an overview of required inputs, and following up with contributors
• Supporting the preparation of presentations by creating structured templates, ensuring a uniform visual style, and coordinating that all team members submit their content on time
• Owning and maintaining the overview of the Promotional Release Process in Switzerland, including proper filing, documentation, and ensuring that all promotional materials remain valid and compliant
• Project Administration and other support activities to direct manager and team members
• Coordinating function for the preparation of reports, presentations or analysis

We would prefer for you to have

• Completed education in business administration
• Professional experience in a relevant field (assistant role and/or event organization),  preferably within the pharmaceutical environment
• Excellent interpersonal and communication skills
• Proactive ‘just do‘ and hands-on attitude and attention to detail and accuracy
• Cross-Cultural Openness and able to operate in a cross-cultural environment
• Strong Team-Spirit and Chiesi-Cultural Fit
• Sense of responsibility and discretion
• Ability to comprehend problems and find solutions to smoothen processes
• Fluency in German and English 

Location

Vienna / Austria

What we offer

No matter where your path starts at Chiesi, it leads to inspiring possibilities. Your future is our focus, and we are committed to nurturing your development in our dynamic, friendly environment with access to resources and training every step of the way. 

We provide a competitive salary package with a base salary starting from 54.300 EUR (actual salary well be depending on qualification and prior relevant experience), top-class benefits, work-life balance initiatives and development opportunities. Additionally, we offer flexible working arrangements, remote work options, and tax assistance services for foreign colleagues, all designed to help you thrive.

Chiesi is an equal opportunity employer committed to hiring a diverse workforce at all levels of our business. All qualified applicants receive consideration for employment based on attitude and merit, without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military status, gender identity or expression, or any other basis protected by applicable laws. This policy applies to all aspects of employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.