Global Medical Affairs Assistant - Temporary
Parma, IT
About us
Based in Parma, Italy, Chiesi is an international research-focused pharmaceutical and healthcare group with over 85 years’ experience, operating in 31 countries with more than 7,000 employees (Chiesi Group). To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group researches, develops and markets innovative drugs in its main therapeutic areas: Discover more here
We are proud to to have been awarded with B Corp Certification, a recognition of high social and environmental standards. We are a reliable company that adopts and promotes a transparent and ethical behavior at all levels.
We believe that the success of Chiesi is built and shaped by our people and our strong set of shared Values and Behaviors. Our people make a critical difference to our success, which is why it is vital that we attract and retain the right talent who will continue to enrich our culture by living and breathing our values and behaviors.
We are committed to embrace diversity, inclusion and equal opportunities. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.
Air and Care Franchise
Within the three Business Units (Discover more here), Air and Care Franchises are responsible for the development and implementation of the Therapeutic Area Strategies. Each Franchise is organized by stage of development with fully empowered and enhanced teams of: Pipeline Development Team - focused on delivering innovation and programs leadership accountabilities in close collaboration with R&D, Commercial Portfolio Management Team - focused on maximizing the benefit for the patients and the full potential of marketed / close-to-launch assets, including Life Cycle Management strategies.
Air and Care Franchises are also supported by the Medical Affairs, Value & Access, and Business Excellence & Customer Experience Global functions.
Medical Affairs, Value & Access, and Business Excellence & Customer Experience Global functions
Within these departments, you will actively support the Air and Care Franchises businesses. These units are responsible for the development and implementation of the Therapeutic Area Strategies. Each Franchise is organized by stage of development with fully empowered and enhanced teams of: Pipeline Development and Commercial Portfolio Management.
Who we are looking for
Purpose
The person will join the Global Medical Affairs Department, supporting the team in managing and organizing various activities!
Main Responsibilities
- Management of internal purchasing procedures (RdA/CM) and budget control (via SAP);
- Ensure that administrative tasks are run efficiently and effectively, according to company procedures and policies;
- Collaborate cross-functionally to ensure cost control in indirect costs;
- Ensure budget monitoring through internal budget trackers files and costs control and respect of deadlines;
- Drafting and review of confidentiality contracts in the context of business development and consultancy operations, in accordance with the indications of the Legal Department (through Dikesi);
- Organization/management of agendas and meetings for the supported team.
- Travel planning (via BizTravel) and expense reimbursement management (via Concur) for the Department Head.
- Support for registration for courses and/or conferences.
- Management of internal repositories.
- Welcome new joiners and contribution to their onboarding (accommodation, electronic corporate devices, access to various repositories and internal programs, explanation on life at Chiesi, scheduling onboarding meetings,…)
- Support in managing communication with external Chiesi partners and direct contact with them for planning recurring meetings with the Team.
- Act as point of reference to facilitate the internal and external communication;
- Lead specific project initiatives and work cooperatively with other team members to make things happen;
Experience Required
At least 6 months in a similar position.
Education
Economic background is preferable
Languages
Fluent English
Technical Skills
- Knowledge of accounting/budgeting principles
- Knowledge of SAP is a plus
Soft Skills
- Adaptability and flexibility
- Analytical skills
- Attention to details
- Planning and organizational skills
- Problem solving
What we offer
You would join a dynamic, fast-growing, challenging and friendly environment.
In Chiesi we firmly believe that our people are our most valuable asset, that is why we invest in continuous training, learning and development. Therefore, we strive to continuously promote and satisfy development needs, paying particular attention to the quality of our working environment and to collective well-being.
We want our people to come to work happy every day, and we know how important it is to find the right work-life balance in order to be able to give our best. That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues and many other people-care services.
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