Assistant

Are you a proactive, organized, and energetic assistant eager to make a difference in the dynamic pharmaceutical industry? Do you want to apply your skills at a Great Place to Work-certified organization where personal growth and job satisfaction are central? Then we are looking for you!

What will you do?

As an Administrative Assistant at Chiesi, you will support a full department within our Benelux affiliate. You are an essential link in organizing appointments, meetings, and events. Additionally, you are responsible for various administrative and secretarial tasks.

Your responsibilities include:

• Organizing and preparing appointments, meetings, and events. You prepare agendas, take minutes, and carefully follow up on action points.
• (Financial) Administration: You manage the complete Purchase Request (PR) / Purchase Order (PO) process and ensure seamless handling of financial-administrative tasks, including data collection, preparing reports, and drafting contracts.
• Project management: You oversee the entire contract lifecycle: drafting, managing the signing process, and monitoring deadlines.
• Event organization: You coordinate conferences, events, and training sessions. From budget management to logistics coordination and vendor agreement, you handle everything down to the finest detail.
• Front desk support (1 day per week): You are the face of Chiesi for clients, suppliers, and visitors. With your professional and warm welcome, you ensure an excellent first impression.

We offer you the following:

• An attractive salary in line with your experience;
• Bonus structure based on performance and company result;
• Empower yourself: lots of Learning & Development opportunities;
• Unique opportunity to work for an Italian family-owned company with a strong emphasis on our values and behaviour;
• Work for the largest pharmaceutical group in the world which is Certified B Corporations;
• Opportunity to work (partly) from home;
• Attractive pension scheme;
• Health and Travel insurance;
• Be part of a Benelux team so the benefit of sharing experiences with colleagues;
• Business and fun combined; for example, team days, mid summer & Christmas event.

Who are we looking for?

A driven and structured professional with an eye for detail and a knack for numbers. You are service-oriented, communicate clearly, and proactively think along. 

What do you bring?

• At least 3 years of experience in a similar position, preferably in the pharmaceutical or medical devices industry.
• Experience with methodical and project-based work approaches and project coordination.
• Knowledge of and experience with CRM/ERP systems and financial administration (preferably SAP).
• Excellent oral and written communication skills in both Dutch and English.

Chiesi uses diversity and inclusion as a source of innovation and creativity. Therefore, we welcome all applications regardless of ethnic origin, age, gender, disability, sexual identity, ideology or religion.
 

Are you still interested?

Nice! We are looking forward to receiving your application! Click on the button ‘Apply now’ and upload your CV and motivation letter and we will contact you. Questions? Then contact Femke Roze at +316 83623681. 

About Chiesi

We are Chiesi, a family business founded by Giacomo Chiesi. In 1935, Giacomo started making new medicines in his pharmacy in Parma.

Now, more than 85 years later, his grandchildren Alessandro, Andrea, Giacomo and Maria Paola, are at the helm of a globally operating company. Our company offers jobs to more than 7,000 people. They make medicines for chronic lung diseases, transplants and respiratory problems premature infants and several rare diseases.

But one thing hasn't changed; we decide what we do ourselves, without major shareholders who demand higher dividends or determine where we invest. We can still really do business with a long-term view. This long-term vision is aimed at helping patients. In line with the values of the Chiesi family where caring for each other and the world around us, is of paramount importance.