(Financial) Administrative Assistant

Chiesi is seeking a (Financial) Administrative Assistant to join the Benelux affiliate. This support role offers a great opportunity for an energetic assistant with organizational talent. Are you looking for a role with a broad scope where you give administrative and secretarial support to a full department in the pharmaceutical industry? And do you want to work in a Great Place to Work certified organization?

What will you do?

As an assistant at Chiesi you will provide secretarial support to the assigned departments. You will plan and prepare appointments, meetings and events initiated by the department. You will prepare the agenda and keep the minutes during the meetings. Next to that you will arrange for hotel reservations and business trips. 

You are responsible for the (financial) administration of the business unit. You take care of the complete Purchase Request (PR)/Purchase Order (PO) process and handle all financial-administrative matters, including data collection for reporting purposes and preparing the reports. 

You will be involved in the conferences, events and training courses. Preparing and monitoring budgets for events & conferences conform legal requirements. You will take care for agreements and (sponsoring) contracts. You will take care of the logistical organization and procurement of the required products and services and put together travelling programs. You will support the RD department with creating marketing materials and digital activities. In the end you will take care of the invoicing process and monitors payments for these events.

We offer you the following

• An attractive salary in line with your experience;
• Bonus structure based on performance and company result;
• Empower yourself: lots of Learning & Development opportunities
• Unique opportunity to work for an Italian family-owned company with a strong emphasis on our values and behavior;
• Work for the largest pharmaceutical group in the world which is Certified B Corporations;
• Opportunity to work (partly) from home;
• Attractive pension scheme;
• Chiesi will take care of 50% of the costs of your (and your family’s) health insurance;
• Business and fun combined; for example, team days, mid summer & Christmas event.

Who are we looking for

Someone with energy and good organizational skills. You take responsibility, operate efficiently and accurately. You have feeling with numbers and you know how to find your way in ERP/CRM systems. Organizing and planning is your second nature and you are structured and service orientated. Pro-active communication and accuracy are key for this role. You have also:

You have also:

• (Financial) Administrative education
• Minimum of 3 years of working experience in a similar position, preferably in the pharmaceutical and/or medical devices industry;
• Experience with methodological and project-based working approaches and project coordination;
• Knowledge of and experience with CRM/ERP systems and Financial Administrative systems (preferably SAP);
• Knowledge (affinity) of and experience with digital activities such as LinkedIn;
• Excellent oral and written communicative skills in both Dutch and English;

Chiesi uses diversity and inclusion as a source of innovation and creativity. Therefore, we welcome all applications regardless of ethnic origin, age, gender, disability, sexual identity, ideology or religion.

Still interested?

Nice! We are looking forward to receiving your application! Click on the button ‘Apply now’ and upload your CV and motivation letter and we will contact you. Questions? Then contact Femke Roze at +316 83623681. 

About Chiesi

Chiesi Benelux is part of the Chiesi Group, an international group based in Parma. Chiesi is research-oriented, with over 85 years of experience, present in 31 countries. The Chiesi Group researches, develops and markets innovative drugs in three specific areas: AIR (products and services in the respiratory field, from infants to adults), RARE (innovative solutions and personalized services to improve the quality of life of patients with rare and ultra-rare diseases) and CARE (products and services to support specialist care, personal care and well-being).

Since 2019 we are a certified B Corp, while, in 2018, we changed our legal status to a Benefit Company, realizing the desire to measure our impact on society and the environment, combining the need to generate value for the business to acting as a positive force for the community in which we live.